The BackroomSoftware for independent barbers and stylists
Your business. Handled.
You cut. The Backroom runs the rest: your booking page, calendar, clients, payments and reports in one place, with an assistant that suggests while you decide.
- Your page
- Your calendar
- Your clients
The system
Everything a barber business runs on. One login.
Booking is where it starts. The rest is what makes a chair a business.
Booking engine
- One calendar across the app, web and phone
- Instant booking by default; approve requests first if you prefer
- Buffer times, deposits, cancellation and refund rules
- Rescheduling that keeps related appointments together
- Walk-ins, waitlists and iPad check-in · Planned
- MainStage station reservations and guest bookings · Planned
Profile & portfolio
- A profile that works like your own website
- Portfolio tagged by cut, texture and style
- Service menu with durations, prep notes and policies
- A page that is yours, so clients can find you directly
Client CRM
- Client notes, tags, preferences and history
- Client import, so you bring your book with you
- Reviews after every visit
- Each client's cut cadence, tracked automatically · Planned
- Two-way texting · Planned
- Your clients stay yours, always
Payments & commerce
- Card, deposit and no-show protection
- Memberships and subscriptions for regulars · Planned
- Your own EYEGASMS storefront with referral tracking · Planned
- Referrals and attribution · Planned
Marketing automation
- Open-slot messages to regulars who are due, drafted by SmartFill
- Reactivation campaigns for clients who drifted · Planned
- Seasonal campaign templates · Planned
- Open-slot and top-service promotions · Planned
Trust & protection
- Public reviews and ratings for barbers
- Private reliability signals on clients (late, no-show), visible to barbers only
- Policy acceptance, reminders and confirmations logged
- Dispute alerts with their deadlines
- Chargeback evidence packets, assembled for you · Planned
Business intelligence
- A weekly impact report, counting only paid visits
- Booking conversion and utilization · Planned
- Client retention and rebooking patterns · Planned
- Pricing insights from your real demand · Planned
The building
- iPad check-in and walk-in routing to your door · Planned
- Smart access to your studio or MainStage station · Planned
- Rent, payments and maintenance requests · Planned
- Resident directory and community · Planned
VYREN
A front desk that never sleeps. That works for you.
VYREN is the assistant inside The Backroom. It watches your calendar and your clients, then recommends the next move. It suggests; you decide. It never texts a client or changes a booking by itself.
Working for barbers
- SmartFillSpots open time worth filling and the regulars who are due back, and drafts the message. Always at your full price.
- PrimeTimeYour own surcharges for after-hours and holidays. Clients see the full price before they book.
- SmartShiftSuggests moving an appointment to close a dead gap. It moves only if your client says yes.
- My Ideal WorkdayTell VYREN the hours you'd rather work and how much open time you can live with. Its suggestions follow.
- Weekly impact reportWhat the week brought in, counting only visits that happened and were paid.
- Phone conciergeAnswers the calls you miss, says it is an AI, books real openings and hands off to you on request.
Working for clients
- Routine manager · PlannedKnows your cadence and nudges you before the fade grows out.
- Calendar intelligence · PlannedConnects to your calendar and suggests the times that actually work.
- Family bookingBook yourself and the kids with one barber, back to back, in one checkout.
- Smart reschedulingMove one appointment and the related ones adjust with it.
Switching
Bring your book. Lose nothing.
Switching platforms shouldn't cost you a single client. Residents get hands-on migration support from the platform they use today.
Every EYEGASMS resident runs on The Backroom. That's how check-in finds you, walk-ins reach your door and the building runs smoothly. Core access is included in residency.
- ExportPull your client list, services and upcoming appointments from your current app. We'll show you how.
- ImportWe map it into The Backroom: contacts, notes, service menu and prices.
- AnnounceYour clients get a branded message with your new booking link. Nothing changes for them except it's better.
- Go liveYour calendar is live before your first day in the studio.
The Backroom
Booked means booked. One calendar, whichever door you use.
Three ways in
One calendar, whichever door you use.
Every channel writes to the same availability, so nothing is double-booked.
At the front wall
iPad check-in, waitlists and walk-in requests as you arrive. Planned for the first location.
Website and app
Browse, choose and book from anywhere. No download required to book.
AI phone concierge
Call, and an assistant checks real openings and books it, with a person to hand off to.
Booked means booked
- Choose a serviceSee residents suited to it, with transparent filters and an explanation for every suggestion.
- Choose your barberPortfolio, specialties, prices and durations, set by the barber.
- Pick a timeOnly real openings are shown, each with its full price before you book.
- BookedYour appointment is confirmed on the spot. That is the default.
- Or a request, where the barber prefersSome barbers approve new clients first. Your time is held while they decide; if they don't answer, the request ends and anything you paid comes back.
- Never silently reassignedIf a request is declined or expires, you get clear alternatives. Nobody swaps your barber without asking.
Trust
Protected on both sides.
- Booked means booked
- Booking confirms instantly by default. Where a barber approves first, every screen says it is a request until they accept.
- The barber is in control
- AI can help match and handle admin. It can never override a resident's settings.
- No app required
- Book on the web. The app is a convenience, never a gate.
- Clients' data stays protected
- Access is role-based; resident client-data access and export are defined in the platform agreement.
Built in
- Role-based permissions
- Audit logging
- Encrypted credentials
- Secure payment processing
- Backups and data protection
- Replaceable AI providers, never locked in
Delivery
Essentials first. Everything else after.
A reliable calendar and resident controls come before anything else.
- NowWebsiteThe story, the studios, residency applications and honest previews of the platform.
- OpeningFirst-location releaseReliable booking and one calendar across every channel; check-in and waitlists; resident controls; MainStage reservations; payments, reminders and client tools; access, rent and maintenance.
- AfterCommunityFollowing your barber, a curated haircut feed, verified vouches, routines and events, once operations are reliable.
- LaterTo be evaluatedCreator features, rewards and anything else only after the essentials work.
The BackroomBy invitation
Request access.
Leave your email to request access. We will send your invitation as soon as sign-in opens. Residents get core access included.